Here's a checklist for selecting the right training LMS partner

Viren Kapadia January 5, 2021

We all know that developing eLearning in-house is a very expensive option. Maintaining an internal team of designers, content developers, and eLearning creators not only adds to the costs but also adds to the management headaches. Therefore, access to proficient Business LMS content development ability, speedy completion, faster turnaround, lesser management headache, and cost savings are some of the common reasons why organizations consider outsourcing it as an option.

But, before you finalize your LMS outsourcing partner, here are a few things that you need to carefully evaluate:

1. Define what you want to achieve:

What do you expect from your LMS? Whether you want to use it for training purposes, compliance tracking, staff job roles, and achievements? The potential uses are unlimited, so it’s always best to have a fixed idea of what you need from LMS right at the beginning – anything else can be seen as an extra.

2. Evaluate your technical needs:

This needs to be considered from two perspectives – firstly, how do you want the LMS to integrate into your current business? Whether you need an on-site option with complete installation into your current set-up or would you choose a cloud-based option hosted outside the business and accessible via the internet? The second viewpoint is how you want your staff/learners/etc. will access the info you put on the LMS – will they want to use their mobile phones or will they access the info on desktop only?

3. Pick what features are needed to have vs nice to have:

Building on what you want to achieve, start familiarising yourself with the standard features and functions that LMSs have – such as set-up, fully reactive systems, course creators, events, translation, etc. – then make a decision based on what is essential for your needs.

4. Be Ready for the future:

A key aspect is to ensure you’re always considering future business needs or possible changes and whether the chosen LMS solution will be able to meet these needs on an ongoing basis. For example, do you expect growth in your business? If so, is the LMS solution scalable and dependable enough to achieve this growth?

5. Evaluate the experience your chosen LMS vendors have:

Find out all you can about the vendor – ask about their experience, background, or any previous businesses they have worked with. Check their website for customer reviews or case studies detailing how they’ve helped customers in the past. More than that, look into who your vendor is and how they operate on everyday business – do their values align with yours? Remember, buying an LMS is a long-term investment which means you’ll be working with your chosen vendor for at least the next couple of years

6. Discover what support services the LMS providers offer:

LMSs can be complex, so having support as and when you need it is vital. Does the company offer 24/7 support? Do the vendors have a support infrastructure & team who can register and troubleshoot any issues you might face in the future? Ask them what support facilities they (LMS vendor) offers to ensure you have access to help when you need it.

7. Evaluate your content needs and whether they can be supported:

If you want to use LMS for training purposes, then you need to think about what type of content the LMS can run. Are the vendors knowledgeable about the content aspect – such as content standards and authoring tools – or are they solely focused on the LMS? Ask for more details about the types of content their LMS will store and run, so you can rest assured that any training you have will run smoothly.

8. Ask about the product roadmap:

As you may know, the e-learning industry is constantly progressing at a rapid pace so it’s important to ensure your chosen vendor is keeping their LMS up-to-date. Find out how frequently they release new features, whether there is any cost involved in upgrading, and if there will be downtime during upgrades. Look into their past releases and plans for the future this will also help you to see what resources they’re putting in to improve their offerings.

9. Assess the security and storage of data:

Security is an increasingly important issue, so one of the key things to keep in mind is what level of security the LMS vendor is offering. Poor security or storage might lead to severe consequences for your business, so it’s always best to research the vendor’s past reputation and ask relevant questions – only then can you take a call whether to trust them with your business needs.

10. Ask for a demonstration:

Finally, to ensure you get a feel of the LMS, to assess whether it has the right features for your business, ask the LMS vendor for a free trial or a demo so you can see it live.

It is important to remember that you will not just be choosing an LMS for your business today. The LMS that you finalize will have to grow/upgrade with your business and even grow/upgrade with your industry and team. It is important to choose an LMS for your business that will be both “future-forward” as well as “future-proof”.

At GyrusAIM our modern, user-friendly LMS – can support up to two million learners. Cloud-based and fully responsive, it can be accessed on any device from anywhere with an internet connection. For more information on the features and future development, and how it can fit with your business needs, get in touch. It comes without saying that e-learning is the best way to manage professional development. Hence, most companies love investing in a business LMS to fulfill their employee and customer training needs. Right from multinational enterprises to medium and small scale businesses, an LMS has become an innovative business tool that saves them not just money, but time as well. So, if you are eagerly looking for a convenient online training solution for your employees, it's time to get started with our GyrusAim business LMS.