How to Manage Employees Effectively with HR Tools

Viren Kapadia March 29, 2023
How to Manage Employees Effectively with HR Tools

Managing employees can be time-consuming. Benefits, bonuses, and workplace satisfaction are critical to maintaining a healthy work culture.To streamline the HR process and get the best results from your employees, find the best tools that support your goals.

Overview of Employee Management

Employee management is a dynamic process involving coordinating resources and systems to create a thriving work environment. It includes planning, organizing, staffing, directing, and controlling an organization's human capital.

It is a critical component of any business strategy. It helps organizations attract and retain top talent, improve morale and productivity, maximize employee engagement, and reduce costs through improved efficiency.

Benefits of Employee Management

Employee management is essential for the growth of any business organization, and it offers several benefits -

  1. Efficiency
  2. Effective employee management can streamline business operations by providing employees with all relevant information and resources. It reduces the need for employees to conduct tedious HR-related tasks and focus on their work instead, making them more efficient.

  3. Employee Engagement
  4. Employee engagement refers to how much an employee identifies with the company's goals and values and wants to contribute toward its success through daily work activities.

    Employee management fosters a sense of importance in employees by planning training programs and providing them with opportunities for growth within the organization. Employee engagement is essential to improving productivity and increasing profit margins.

  5. Accuracy
  6. Employee management helps acquire accurate data related to sales figures, expenses incurred on different projects, employee performance, employee satisfaction, and more. This helps companies make better business decisions based on real-time data rather than assumptions.

  7. Performance
  8. Employee management helps improve employee performance, which can benefit both the employer and the employee. Therefore, employers can save time and money by not having to train recruits not up-to-par with industry standards.

  9. Productivity
  10. Employees are more productive when they are happy and engaged in their work. Employee management ensures employee satisfaction and engagement by providing the necessary training, support, and benefits. As a result, organizations can achieve higher productivity and revenue growth.

Essential HR Tools for Successful Employee Management

Automation can streamline manual HR tasks from onboarding new recruits to employee training. Gyrus is a highly sophisticated learning management system that integrates with all necessary HR tools to manage your employee performance and engagement efficiently. Here are some essential HR tools:

  1. Automated Time and Attendance Tracking
  2. Time tracking software tracks how much time employees spend on tasks and analyzes productivity by department or team to identify areas where employees excel or require additional support. It also allows employers to set up detailed schedules for each employee and monitor if they are working enough hours, taking too many breaks, or staying late at work too often.

  3. Performance Management Software
  4. Performance management software can help you with all aspects of employee learning, including performance reviews, preparation, performance evaluations, and review meetings. You can also use it to keep track of each employee's progress on key metrics and goals so you know when to provide feedback or coaching opportunities.

  5. Human Resource Information System (HRIS)
  6. An HRIS helps build an efficient system, allowing HR to store employee records in one central location that multiple departments within an organization can access. This includes everything from employee contact information to payroll data and performance evaluations.

  7. Applicant Tracking Systems
  8. This HR tool is essential for any company to scale its business by hiring new employees. These systems can post job advertisements and manage applications and interviews. They can also be customized to suit your specific needs.

    ATS allows recruiters to scan, sort, and rank applicants based on their qualifications and experience. In addition, it can be used to track the progress of each candidate through the recruitment process, including the status of their application, offers made, interviews conducted, and hiring decisions made.

  9. Employee Self-Service Portals
  10. This portal enables employees to take control of their schedules, give updates on their assigned projects, request time off, and update their contact information in real-time without going through a manager or HR representative.

Benefits of Utilizing HR Tools for Employee Management

Employee management tools are necessary to ensure that HR can focus on building a positive work environment without getting lost in piles of manual administrative work. Here are some benefits of using HR tools to manage employees strategically and efficiently -

  1. Training & Development
  2. Training & development are critical to keeping employees engaged and motivated to grow in the company. Learning Management Systems like Gyrus help employees learn new skills or improve existing ones.

  3. Cost Savings
  4. HR software is cost-efficient because it eliminates the need for in-house HR staff or outsourcing your HR function.

  5. Reduced Turnover Rate
  6. The turnover rate is an important measurement of employee management success. Using an HR tool can help you reduce employee turnover by identifying potential problems early on and solving them before they become significant issues.

  7. Better Communication
  8. These tools enable communication between employees, managers, supervisors, and customers or clients. This improves project collaboration to achieve better results without any delays or hindrances.

  9. Reduced time on administrative tasks
  10. Using HR software means you don't have to spend as much time filling out paperwork and performing other administrative tasks. This allows you to focus on more important business aspects, such as managing employees, marketing and sales activities, etc.

  11. Compliance with Internal Policies
  12. Another benefit of using HR tools for employee management is ensuring compliance with internal policies across different teams and departments.

How to Get Started with HR Tools for Employee Management

Studies suggest that 85% of employees feel disengaged at their workplace. Therefore, targeting employee engagement is the perfect place to utilize HR tools. Lack of career development and poor management are two major reasons employees face disengagement. Learning Management Systems are valuable employee management tools that can automate training for recruits and long-term employees. This helps employees at all stages feel like they are moving forward in their careers, thereby re-engaging them at work.


Managing employees is not easy. It takes great effort and attention to detail. There is an increase in reliance on HR software to handle employee management, not only to automate manual tasks but also to integrate tools that increase employee engagement and retention.

Schedule a demo for more details on how an LMS can help you succeed in managing employees effectively.