How to Analyze Learning KPIs?

Viren Kapadia September 12, 2022
How to Analyze Learning KPIs?

In order to assess the success of training, you'll need indicators that illustrate how performance has changed. It's critical to choose the correct key performance indicators (KPIs) for your learning and development (L&D) programs if you want to design training that supports your company's fundamental strategy and tactics while also driving business performance and success.

In this article, we will talk about:

  • Key Performance Indicators, or KPIs,
  • How they are an underutilised business tool
  • Best practises for KPIs
  • KPI tracking and evaluation
  • FAQs

Gyrus Analytics is a full-featured solution that includes a reporting and analytical function that shows you the current state of your learning KPIs.

What are Key Performance Indicators (KPIs)?

All data points convey a story in order to measure business growth and activities, but only a handful are critical for analyzing performance. Key performance indicators, or KPIs, related to your strategic company goals are the ones to focus on. The following is how we define KPIs:

  • KPIs are a subset of performance indicators that are most important to your business at the highest level of your organization. You utilize them to track your progress toward your strategic objectives.
    • Internal KPIs are used to measure internal goals in departments or sectors, as well as the company's overall goals.
    • External KPIs are used to compare departmental or section performance to the company's main core objectives.
  • KPIs assist in motivating staff to work toward achieving fundamental objectives.
  • You will improve at defining and applying KPIs in the most effective manner possible, just as you would with any professional business tool.

Best Key Performance Indicator (KPI) Practices:

  1. Determine the most critical KPIs required to meet your goals.
  2. Few indicators have the ability to have a significant impact on performance, but the amount of data makes it easy to get carried away. According to one MIT study, CEOs overlook only two or three KPIs. Many firms set excessive KPIs and then squander resources attempting to stay up. Spare no expense and limit yourself to the most influential metrics—those that directly contribute to your goals.

    Training KPIs must focus on achieving corporate objectives while also ensuring that they keep up with the times and adapt to changing technology. Here are some examples of KPIs that a corporation could focus on:

    • Time to Expertise
    • Retention of Knowledge and Skill
    • Transfer of Training
    • Impacts on Organizational Performance Metrics
    • Employee Engagement
    • Net Promoter Score (NPS)
    • Stakeholder Satisfaction
  3. Make use of programmes or tools that do the majority of the work for you.
  4. There's no need to waste time cutting and pasting data from numerous sources into Excel or spending an entire week per month creating KPI reports in PowerPoint. When firms have to put in so much time and effort to track KPIs, they finally give up. From data collection to analysis to presentation, technology has made it easier to manage KPIs at every stage. Gyrus Reporting & Analytics dashboards give you actionable data, foundational improvements, and future advancements based on input and evaluation. Automation not only saves time but also improves the accuracy and usefulness of your reports.

  5. Establish a culture of KPI tracking and improvement.
  6. If you wish to embrace the concept of KPI monitoring, reporting, and improvement, you'll need your employees to do the same. Involve your team in the KPI process by soliciting input and responding to their inquiries. Establish clear accountability for certain data points, such as how data is collected and reported and who can testify to what happened during the reporting period. Also, make sure that your team has complete control over the levers that drive each KPI, or there will be no incentive to improve.

Steps in Developing Actionable KPIs:

  1. Determine your objectives.
  2. Before using KPIs to monitor performance, a business must outline goals and objectives for all parts of the company's operations, including budgeting, asset management, and revenue generation. Apart from the income, the company's declared corporate mission should also be included in the goals.

  3. Determine the Most Important Success Factors.
  4. A Critical Success Factor (CSF) is an action that needs to be prioritized by the organization or its departments in order to be successful. CSFs must be measurable and have a time frame for the corporation to achieve its business goals and objectives.

  5. Create KPIs based on the CSFs.
  6. With KPIs, you focus on and quantify the most important success variables for the company while also tracking its progress. CSFs are key tasks that, if effectively conducted, result in improved actionable KPI statistics.

  7. Gather data on all aspects of your operations.
  8. This stage determines any numerical changes that have occurred over a certain time period. For example, net profit changes from X to Y. This data aids the company in developing more actionable and measurable KPI objectives in the future.

  9. Convert Metrics to Measures.
  10. Ratios, percentages, and rates are used to express KPI measurements. They demonstrate how well various aspects of the performance review performed. A statistic is designated a KPI if it shows genuine success and progress and is regarded as meaningful to the organization in attaining its long-term goals within a defined time frame.

Measuring KPIs:

After the Organisation determines its key performance indicators, it should share this information with its personnel so that everyone is aware of the measures used to assess the company's performance.

  • There is no need to involve all firm personnel when adopting KPIs in certain areas of the organization—only the staff assigned to that department.
  • The majority of companies use business analytics and reporting solutions to track KPIs.
  • These tools gather data and offer it in the form of reports that include numerical representations of the performance levels that have been measured.
  • The data is used by the executives to assess how well the company is operating and how far it has progressed toward its ultimate objectives.

Some KPIs can be changed or removed if they are no longer useful. The process of developing and refining KPIs will be ongoing. Some KPIs will become more significant with time, while others will become less so.

Conclusion

KPIs can have a good impact on your organization without a doubt, but using them successfully takes effort and dedication. While we've stressed the significance of selecting the "correct" KPIs, bear in mind that this is still an experimental process, no matter how long you've been doing it. With time and practice, you'll develop a deeper understanding of performance and be able to make strategic decisions that will lead your company in the proper direction.

FAQs

  1. How Do You Choose the Best Training KPIs?
  2. Learner reactions to a course, the number of people instructed, knowledge assessment scores, and hours spent in a learning management system are all examples of L&D metrics (LMS). These criteria, however, are insufficient. KPIs that inform and indicate the performance of a learning and development programme will be built by combining traditional L&D measurements with business data.

  3. What are the most important factors to consider while establishing KPIs?
  4. Overarching objectives that you want your company or employees to attain as far as internal or external goals are concerned.

    As a strategy for achieving the goals, methods and techniques utilized to achieve objectives like "WHY," "WHAT," "WHO," "WHERE," "WHEN," and "HOW" should all be considered when setting goals.

  5. What are some of the difficulties with KPIs?
  6. Some executives may be too ambitious and create an excessive number of performance indicators, causing attention to be diverted away from the key core KPIs. As a result, there may be duplication of responsibilities, missed targets, and even financial losses.

    Another issue is a lack of defined goals and tactics. Setting the aims and objectives that the organization wants to attain is the first step in generating KPIs. The usefulness of the organization's performance indicators will be hampered if the goals are unclear.

References:

https://corporatefinanceinstitute.com/resources/knowledge/finance/key-performance-indicators-kpis/

https://www.clearpointstrategy.com/key-performance-indicators/

https://elearningindustry.com/kpis-measure-training-effectiveness-learning-analytics

https://trainingindustry.com/articles/measurement-and-analytics/how-to-identify-the-right-training-kpis-for-your-learning-and-development-programs-spon-eidesign/

https://www.gyrus.com/analytics

How to Analyze Learning KPIs?

What is eLearning?

  • E-Learning allows the online delivery of training with real-time tracking of training analytics, optimizing time and reducing costs associated with traditional learning methods.

What is an LMS?

  • E-Learning allows the online delivery of training with real-time tracking of training analytics, optimizing time and reducing costs associated with traditional learning methods.

SCORM, AICC & XAPI

  • SCORM and AICC are an international standard for tracking E-Learning activities. xAPI (formerly Tin Can API) is the Learning Objects new standard. The Gyrus Learning Management System supports both of these standards.