What Is HRIS?
Human Resources Information System (HRIS) is a software solution for managing employees’ information and HR functions.
What Is HRIS and LMS Integration?
An HRIS and LMS integration integrates HRIS software and a Learning Management System (LMS). It centralizes the HR and training operations in a unified platform to automate and track employee training progress.
Benefits of HRIS Integration:
- Improved productivity
Eliminates repetitive tasks through automation and streamlines all the HR processes. - More accurate data
Ensures all employee information, training records, and other data are updated and accurate. - Reduced costs
Automating manual HR processes saves labor and indirect costs associated with errors, fines, and violations. - Improved employee engagement
Employees can access their employment data anytime without relying on HR. - Increased compliance
Makes all employee data readily available for audits and automates policy updates to improve compliance. - Improved decision-making
Access to granular reports helps HR forecast better and make informed decisions.
Steps for Successful HRIS LMS Integration:
- Assess organizational needs
Determine how HRIS integration with LMS can help companies achieve their training goals. - Research available systems
Compare the features, functionalities, and pricing of the HRIS LMS systems. - Create a plan
Create a comprehensive plan for HRIS LMS integration, which includes the timeline and resources available for integration. - Establish communication
Ensure regular communication between all stakeholders on the project’s progress. - Set up user accounts
Set up the user accounts to authenticate user identities and provide access to only authorized users. - Test the system
Test all the features and functionalities to ensure the integrated system functions as expected. - Monitor performance
Track the performance of the integrated systems and make necessary adjustments to optimize them.
Challenges of HRIS and LMS Integration:
- Lack of skills
There are not enough skilled people to do the HRIS and LMS integrations. - Lack of training
Employees have not been trained adequately on using and optimizing the full potential of this integration. - Staff resistance
Employees fear losing jobs due to process automation and are thus hesitant to integrate HRIS and LMS. - Poor quality data
Sometimes, the integration could make the data inconsistent and non-standardized and impact business decision-making. - Data security concerns
An unstable HRIS and LMS integration could expose the company to security risks.
Key Considerations for HRIS and LMS Integration:
- Objectives and goals
Determine how the integration will address the HR and training needs. - Data integration
Ensure the integration allows seamless data exchange between the two systems. - System security
Ensure security measures like data encryption and user authentication are not compromised during integration. - System compatibility
Check if both systems are compatible with each other and seamlessly share data. - User interfaces
The UI should be user-friendly and enable users to use the integrated system easily. - Technical resources
Ensure adequate knowledge resources and IT support staff are available to manage and maintain integrations. - Training
Ensure all the users are adequately trained on using the integrated systems. - Testing and quality assurance
Test the integrated systems to ensure it’s working effectively.
How To Approach HRIS Integration?:
- Define your goals
Discuss with stakeholders how HRIS integration will benefit the company. - Plan sufficiently
List all the challenges you could face during integration to plan in advance. - Manage change in your company
Prepare the employees for the transition by providing them with training. - Set aside the necessary resources
Determine the time, cost, and people required to execute the integration. - Carefully study the API vendors
Evaluate all the API vendors on their track record and the support offered throughout the process. - Prepare the data for integration
Ensure the data is accurate, standardized, and clean before starting integration. - Integrate your HR tools
Integrate the existing HR tools like payroll systems, LMS, and performance management systems with HRIS. - Test the new integrations
Ensure the integrations are correctly configured, and the errors are quickly fixed before they escalate. - Organize on-demand support
Provide on-demand support to all the users using the new system and address their queries quickly.
Tips To Ensure Smooth HRIS and LMS Integration:
- Find champions
Find employees who understand HRIS and LMS integration and can steer the project to success. - Develop a communication plan
Communicate the progress to all stakeholders regularly and promptly address all their concerns. - Provide training
Train the users to use the integrated system and troubleshoot issues when they arise. - Perform audits
Conduct regular audits to prevent inconsistencies in data. - Measure metrics
Monitor the integrated system regularly for issues and assess if it’s functioning as expected.
Advantages of Integrating HRIS with LMS:
- Improved employee engagement
Aids in customizing training based on employee skills and performance. - Automated processes
Eliminates redundancy and errors in HR and training processes through automation. - Streamlined data management
Helps in maintaining and managing employee data efficiently. - Improved compliance
Reduces compliance-related risks by frequently recording and updating all the data. - Cost savings
Reduces labor costs and costs due to errors.
Final Thoughts
The HRIS integration with LMS will help companies enhance the e-learning experience and streamline the HR and learning and development processes. Contact us to schedule a free demo on HRIS and LMS integration.
GyrusAim is a full-suite enterprise learning management system that received an overall rating of 94% from the users of eLearning Industry community members.
FAQs
- What is the difference between HRIS and ERP?
ERP unifies and integrates all aspects of a business, while HRIS manages employee data and automates HR management. ERP is for the entire organization, while HRIS focuses on the HR department. - What degree is needed for HRIS?
The candidate must hold a bachelor’s degree in computer science, information technology, or human resources. - What makes a good HRIS system?
A good HRIS system will automate and streamline all the HR processes, store employee data in a centralized location, and helps in adhering to compliance. - What are the five most popular applications of an HRIS?
The five most popular applications of an HRIS are payroll management, workforce management, talent management, benefits administration, and employee self-service portal.