While the need for creating an effective training and development plan for employees has been widely recognized by all companies. And accordingly, several of them have adopted the use of dedicated technology systems (commonly called Learning Management Systems) which can facilitate the training exercise. However, one key consideration that needs to be made is when and how frequently should the eLearning content uploaded in the LMS be updated. Here are certain guidelines that you may follow regarding the same:
It makes a lot of sense to get periodic reviews of eLearning content conducted by including them as part of the KRAs of team managers. A quarterly review of the eLearning content can ensure that the content is never too outdated while also not making such reviews a cumbersome exercise that interferes with routine work. What this will ensure is that updates, if required, can happen piecemeal, without necessitating complete overhauls.
One of the important considerations in ensuring effective training is to optimize learner experience. And in order to do so, being receptive of trainee feedback is of utmost importance. Thus, as and when trainees offer their feedback, the same needs to be analysed, and if necessary, changes need to be made immediately to iron out any deficiencies within the content.
Changes in the way teams and individual employees are expected to function, adoption or switching of technologies to be used within the company would call for appropriate modifications of the training module content. Such updates need to be coordinated to be in synchronization with such planned revamping of operations, so as to ensure that once such changes are implemented, employees are equipped to handle the change and do not have to face any problems due to skill-gaps.
Any changes in the relevant laws or regulatory guidelines that apply to a company’s functioning need to immediately reflect in the company’s eLearning modules. This is because employees would be required to make themselves aware of such changes and the consequent implications very quickly so as to ensure legal compliance.
In case it has been established that the outcomes of a particular training module are not being realized in the performance of a large percentage of employees, it might be necessary to look into the content of the module and try to make appropriate alterations to ensure greater training effectiveness.
It is difficult to fix how often the eLearning module content is necessary to be updated. However, the above points can help in ensuring that the content stays relevant to suit the business requirements. The key to ensuring this though, is to adopt the use of an LMS as mentioned previously. An LMS like GyrusAIM can enable trainers to easily modify and update the content of the training modules and notify to all employees to whom it is necessary that they need to re-take the relevant modules.