Tag Archives: buying an LMS

How to Persuade your Boss to Invest in an LMS

How to Persuade your Boss to Invest in an LMS

How to Persuade your Boss to Invest in an LMS

How to Persuade your Boss to Invest in an LMS

Your learning program has been managing itself for years, or at least that’s what your boss thinks. But you know the dark secret that is lurking barely below the surface. You spend a ridiculous amount of time organizing and determining methods of learning dispersal among personnel within your organization. You are so swamped with the follow-up work that your other responsibilities are more and more stressful. So, with your business growing and your sanity going further and further by the wayside, how do you convince your boss that there is a better way? We are here to help. Like in most buyer scenarios, the best way to relay the importance of the investment is in a fiscally responsible manner. With a clear roadmap on effectively moving your organization to the finish line.

A Learning Management System Means…

More Time

Let’s face it. Learning programs are resource intensive. In order to properly organize a blended learning environment without a learning management system, a great deal of time needs to be dedicated. The great thing about an LMS is that the bulk of the work is done up front. All the employees are loaded into the system, and new ones can be auto-imported via a connection with your HRIS. This means that once you have gotten past the implementation your program will basically run itself, giving you time for implementing new courses, analyzing the effectiveness of the programs you have in place, and thinking up methods to improve organizational learning as a whole. The cost of the learning management system aside, an LMS is basically like hiring a full-time planner for your learning program. The organization of an LMS also frees up time for your instructors, allowing them to deliver learnings on a more impactful scale and the tools to verify session availability in reference to other teachings within the organization. Further alleviating redundancy and scheduling conflicts.  

A Verifiable Educated Workforce

Sure, your staff is undergoing your training, and it seems to be working. But, wouldn’t you like to be able to show your boss directly how effective it is? These reports are just a click away! See who has taken what course, how well those individuals have done within those courses and areas in which your employees will need to improve to positively benefit the business.  No more excuses. Everything is laid out in front of you learners. Your personnel will be able to call upon their learnings whenever they need, as well as relaunch past training to obtain a stronger understanding of portrayed concepts. Employees can also observe gaps they need to overcome in order to obtain the greatest benefit from their personal training and development.  

A Structured Delivery Method

All of your learnings via one portal. Imagine scheduling instructor-led training from the same location that you provide your employees a running stream of e-Learnings. How are you ensuring that your employees are taking the courses now? How are you reminding them to finish coursework that is outstanding? Are you even sure that everyone is taking all your learning offerings? With an LMS, you can automate your reminder system, you can look at untaken curriculum all from one screen and quickly identify holes in the curriculum. A learning management system is a tool you need to overcome issues you are currently experiencing within your learning program.

Better Compliance Practice

An LMS provides the resources for appropriate audit trails. We all know that non-compliance with industry regulations costs serious money. So why not ensure your output is in accordance with the demands of the strict regulations that are imposed on your learning and development program? When it comes time to produce documentation on the number of compliance certifications various departments have undergone, you should not have to scramble for the information. Safeguard your learning program with an adaptable LMS today.  

Growth of Savings

Increased productivity from your HR personnel and general users within the system. As well as better quality control of the learnings you are providing. No more troublesome fines and penalties stemming from the inability to report safety learnings in a timely and verifiable manner. Reduce the lost time in redundant training sessions and validate the effectiveness of the programs your learning program undergoes. You may find that learnings which you have spent a good deal of money creating are less beneficial than an in-house offering that has been going around the office place for years.  

You shouldn’t have to do this all on your own, call your Gyrus Systems representative today. We’ll gladly make the business case for why your organization should opt into an LMS today. Save time, be more productive and reap the benefits of a greater learning environment. We can help you evaluate shortcomings in your current training environment, and clearly outline the savings you will enjoy from effectively implementing a Learning Management System. Be sure to join us as we further investigate the LMS marketplace and make suggestions from time to time for making your professional life easier.

Guideline For Finding Your Organization’s Ideal LMS

Guideline For Finding Your Organization's Ideal LMS

Have your cake and eat it too, a guideline for finding your organization's ideal LMS.

A post written by Meghayu Advaryu

Want to deploy and maintain the e-learnings that you have spent so much time and effort to develop? Do you want to be able to create quality actionable e-learnings? Then you’re in the market for a Learning Management System (LMS). LMS’s are an essential tool for all e-learning professionals.

Choosing a Learning Management System is no easy task. To do so, one must identify the needs of their organization and which features are necessary. If you are the one doing the evaluation of those needs, we recommend creating a team and discussing individual needs on a per department basis to ensure the best possible fit. Confused about which LMS to choose for your project?  Then take a deep breath and exhale a sigh of relief! Allow us to offer you some helpful tips that will surely point you in the right direction for selecting the perfect LMS for your project.

 

Determine your objectives in advance

Be sure to methodically ask yourself this set of questions before choosing an LMS: What are your development objectives?  What skill sets are required?  What sort of content are the learners expecting? Answering these questions will help you shape the correct direction for your organization to meet all of its learning and development needs. Most importantly keep the need of the audience in mind throughout the selection process. To accomplish this all you need to do is perform a little internal research. An analysis through an in-depth survey accompanied by a few short one-on-one interviews with the projected user base and decision makers within the organization can aid tremendously. In this search for information, it is vital to focus on the objectives you want to achieve by the e-learning courses or training. Outside of these answers, there is one more thing that you will definitely need to know. Any guesses?  How about, will it work within your pre-existent learning environment? Always check the technical specifications available for a new LMS and its ability to address the goals of your learner needs.

 

Make a list of key features you need

There is a veritable ocean full of features to choose from. In order to not get “lost at sea,” you must pick the features your organization needs. It might be quite difficult to choose the most pertinent features available because there are so many features; narrowing the list down can cause a hell of a lot of confusion. Identifying features you need is the most important step in choosing an LMS, as it will allow you to shortlist the solutions that will create the most effective e-learning course for your audience. Let’s look at an example for better understanding. If you are catering to learners who are busy on-the-go professionals then opting for an LMS that supports mobile is ideal.

 

 

Consider the technical limitations

When you choose a new LMS you need to know how the new learning system will be integrated with your current software. Will there be issues to integrate divergent systems or different types of systems? Other than different software, it is very important to know how your learners will access the content. Will a majority of the content be viewed via mobile? Tablet? Or PC? How well does the new LMS support these platforms? Do your research, if your learners are tech savvy and accustomed to utilizing these features or are constantly attached to their mobile devices, these environments will need to be accommodated. This factor will determine nature of e-learning activities as well as the level of multimedia integration.

 

Get feedback

Ask your instructors and facilitators their honest feedback about your current training strategy. Ask them if they think there are new features they wish to investigate or if there are any new tools or materials they may find beneficial to ease their jobs and make training more pertinent to your employees. The purpose of this feedback is that they are the ones who help learners take full advantage of the overall organizational strategy. The cherry on top of the cake will be if they know their ideas and opinions are valued entering into a new LMS environment, they will feel more invested in the selected system.

 

Consider future project scopes

As an organization, it is imperative to forecast for the future of your operations. So why not lend the same consideration towards your LMS? Your system might be wonderful today, but what about tomorrow? Be sure to obtain a clear sense of how your Learning Management System will adapt to current as well as upcoming needs during live demos and trial runs. Ideally, you want to choose an LMS that is going to offer you the features and functionality you need now and in the future. Knowing that your system is easy to maintain and update over time, can save you a lot of heartache as the demands of your department shift.

 

Observe a demo

In modern business, we are afforded the ability to check and double check before selecting a product or service. Almost all LMS vendors will provide a demo or trial period for testing their product before your purchase. Do not hesitate to ask for a live demonstration or trial period that will allow you to see your potential LMS in action. Demos are very beneficial as you will be able to see which features are really worth your time and which are unnecessary or cumbersome in their environment. A trial will help you measure many factors like flexibility, customization, growth and usability! An LMS is one of the most significant investments in terms of potential outcome for your company, so it's always wise to have a test drive!

 

These tips will surely aid in your quest for the perfect LMS; one that is right for your learning and development and creating an ideal user experience.

 

Fast, Good, or Cheap: Pick Two

Early in my career when I suggested a laundry list of useful product features to our Engineering Manager that “just had to be” in the next release he said, “Fast, Good, or Cheap: Pick Two!”  That was the first the first time I heard the phrase, however I’ve been in the business long enough now to appreciate the value of such a simple statement as it relates to product development.  The phrase is common enough, however its value is that it describes, quite succinctly, the relationship between these three important qualities of product development and that if two are selected, then achieving the third is at best, challenging.  

That Engineering Manager is now retired, however I’ve adopted the phrase and used it myself with customers when discussing the development of Gyrus Systems’ Learning Management System product, GyrusAim.  The “Fast, Good, or Cheap” concept quickly allows our customers to “Get It” and understand the challenge we face as a LMS software company to maximize features within a specified time frame while not pricing our product out of our desired market.  In a perfect world all three goals would always be fully achievable, however in the real world each must be weighed and prioritized to create products that best meet the needs of current and prospective customers.

As with previous generations of GyrusAim, a requirement for our latest 5th generation revision was to keep it “Good.” Thus the two remaining qualities are “Cheap” and “Fast.”  I really don’t like the word “Cheap,” so I’ll replace it with “Price Competitive.”  GyrusAim is truly one of the most price competitive, enterprise level, skill-centric LMSs in today’s marketplace, with a very low price-per-learner that minimizes our client's software costs.

So we're left with “Fast.”  While we would love to release every feature on our product roadmap tomorrow, we simply can’t guarantee the “Good” or “Price-Competitive” aspects if we did.  Therefore we take the required time to fully develop and test our new features and release them only when we can guarantee they’ll fully meet our customers’ needs.

In summary, the promise that Gyrus Systems makes to our customers is that the software is good and will meet their learning and development needs now and in the future.  We also strive to keep the price of our LMS solution extremely competitive.  To meet our goals of “Good” and “Price-Competitive” software, we take the time required to analyze our customer needs and prioritize the release of these new features.  Using this philosophy, since January, 2014, we have exceeded our goal of four releases per year.  In fact, we’ve published eleven new releases that allow our customers to leverage hundreds of new features that improve their learning and development programs, a proven track history that we’d love to discuss.  Give us a call!

Why Buy a Learning Management System (LMS)?

1.    Meeting minimum standards is not sufficient to maintain a competitive edge

2.    Increased, more severe penalties for non-compliance

3.    Need to track/monitor compliance at a significantly more detailed level

4.    Refresher courses due at different times based on employee’s history and role

5.    Different training required for different employees = complex matrix of courses & resources that constantly change due to turnover and organizational changes

6.    Manage cross-functional and cross-enterprise teams across the globe, providing goal alignment to team members and visibility on team effectiveness to senior management

7.    Reliable records that are always up-to-date and available for viewing

8.    Provide education to end customers, creating new revenue streams and improving customer loyalty

9.    Valuable tool to prove safety of a manufacturer, verification of policies/procedures and adherence to laws & regulations

10.  Reduce time-to-market to increase competitive edge

In summary, using a learning management system can help solve many organizational challenges!