Not all Learning Management Systems are created equally. In fact, you would be hard pressed to identify matching features across the entirety of the industry. So instead of "Surprisingly Cool Things You Can Do with an LMS" this article may be more aptly titled, "Things You Did Not Know GyrusAim Could Do for You". However, it is best to gaze upon this list with the intent to evaluate your current LMS, as it too may have some of these capabilities hidden within its standard operating features.
The number one item on our cool stuff list is Resource Management. Having the cooperative capabilities to schedule an instructor on a localized calendar has unmeasurable benefits. Scheduling that same instructor, the classroom, the projector he/she is using, a laser pointer and a shared laptop… priceless. One of the smarter features of an intuitive LMS is being able to fully manage all aspects of the learnings; this includes considerations for conflict management and making sure administrators are not double or triple booking training resources within their organization. This practice also aids in the ability to reschedule due to unforeseen circumstances, as well as to track user metrics within the allotted scheduled times.
The second cool thing we find that is typically overlooked is the ability to develop custom APIs. What is an API? According to Beal (2016), an “Application program interface (API) is a set of routines, protocols, and tools for building software applications. An API specifies how software components should interact.” If your organization has developers on board with some time to spare, and you as a training organizer has requirements for interactivity between common programs, an API could be developed to ease inoperability between software components. This could be as simple as integration with your HRIS to as foreign as merging the capabilities of two separate Learning Management Systems.
You are definitely reading that correctly. The ability to generate content directly into the LMS not only exists but is being highlighted on this blog post. Gone are the ways of the past and the need to call your LMS provider every time you need a new bit of content development. If your organization demands an immediate change, an external time component in unnecessary, and the inevitable reception of a bill to reflect that proposed demand can be completely averted. In today’s marketplace organizations need to be able to address their own needs, without cost prohibitive circumstances surrounding their LMS.
When we say granular control at Gyrus Systems, we mean granular control. With 258 permissions currently available in GyrusAim and the ability to define new user roles within the program with just a click of the mouse. Undoubtedly other LMS providers also share at least a portion of these restrictions. Administrators are often unaware of what they are capable of divulging to their users within these settings. Perhaps, there is a view that would add exponential user value or one that would allow for a subroutine to be performed by another role in your department, making your work life infinitely easier.
Unless it is an organizational requirement, you may not be aware of its availability. At Gyrus, we pride ourselves in being 21 CFR Part 11 compliant. If you are asking yourself what is 21 CFR Part 11, it is defined as, “Title 21 CFR Part 11 is the part of Title 21 of the Code of Federal Regulations that establishes the United States Food and Drug Administration (FDA) regulations on electronic records and electronic signatures (ERES). Part 11, as it is commonly called, defines the criteria under which electronic records and electronic signatures are considered to be trustworthy, reliable and equivalent to paper records (Title 21 CFR Part 11 Section 11.1 (a))” [Wikipedia] GyrusAim has developed a feature for supporting compliance with Title 21 CFR Part 11. Though your LMS may not support this particular requirement for electronic signatures, there may be an alternative compliance component that can be utilized for security purposes within your current environment.
Thus concludes this segment of Surprisingly Cool Things You Can Do with an LMS. Please continue to join me as I investigate the LMS landscape and offer helpful tips whenever they may arise.
Beal, Vangie. "What Is API – Application Program Interface? Webopedia Definition". Webopedia.com. N.p., 2016. Web. 14 June 2016.
"Title 21 CFR Part 11". Wikipedia. N.p., 2016. Web. 14 June 2016.