How can an LMS Help an Organization?

GyrusAIM, LMS  By: Mike Babcock

Earlier this week I was asked by an acquaintance what I did for a living, and the conversation naturally transitioned to what a Learning Management System (LMS)

was and how it could help his company.  The last several articles here at Gyrus.com have focused on specific LMS features, this one will review general benefits.  User roles are important in LMSs, so the benefits are categorized according to several commonly used roles.

 

Student Role (same as Associate, Employee, or Customer)

  • Skill-centric philosophy – Not all LMSs are skill-centric, however it is a powerful method of managing training that links skills to jobs, organizations, certifications, & people and the required training for those skills.  The benefit is that the focus is student development by skills, not just training.  Skills allow people to succeed at their job, not training.
  • Individual Development Plan (IDP) – It may have different names in each LMS, however it’s a single screen that shows all required skills with links to launch eLearning and enroll into instructor-led classes.  It is a central location for students to manage their development.
  • Skill Gap Analysis / Compliance– A result of skill-centricity, this feature shows a student the skills they must acquire for their department, job, or required certifications.  Students can then easily locate and enroll in training required for those skills.  Furthermore, students can determine the skill requirements for other departments, jobs, or certifications for career-planning purposes.
  • Course Catalog – Central location for all training that students can review to check whether other eLearning or instructor-led training classes are relevant to their development, even if the training is not specifically tied to their job, organization, etc.
  • Knowledge assessment (test) to determine whether student learning was effective.
  • Records availability – Students can easily access their complete training history with just a few mouse-clicks.
  • Remote capability – All of the above is available for the student out of the office, either from their home computer or mobile device.

 

Manager / Instructor

  • A single place for management of employee training activity such as enrollments, approvals, progress, and skill gap analysis.
  • Consolidated data for producing management reports and analysis.
  • Evaluation capabilities to determine quality of training, instructors, and locations so they can be improved if necessary.
  • On-the-job (OJT) training by managers using exhibited assessments to enhance real-time and personal education with instantaneous feedback.
  • Automatic electronic communication to students regarding status of training (enrolled, completed, waiting for approval) and other related activities.
  • Employee development through the use of required and optional skills easily assigned and reviewed by managers.
  • Ability to provide more interesting content like videos and other forms to improve the learning experience.

 

Training Administrator

  • Elimination of duplicated effort.  That is, a record (like a skill) can be created once and then used throughout the system by associating it to different organizations, jobs, certifications, and people.  It can be edited or updated with additional information without the need to completely replicate it.
  • Reports and analytics using vast amounts of historical training information used to improve the workforce development business processes.
  • Simplified procedures for managing, updating, and just working with the data.
  • Creation of safety or other compliance requirements, and assignment of the skills necessary for students to achieve them, improving overall corporate compliance.
  • Reduce overall training costs by enabling remote learning via eLearning and managing virtual classrooms where instructors and students are not in the same location.
  • All of the above working together synergistically to accomplish total workforce development throughout the company.
 

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