e-Learning Best Practice: How to Make Sure Your System Works

e-Learning Best Practices, and why they can fail from the very start . . .

There are a lot of things that need to go right for your web based content to be successful. Some of them are easy to see. Like when a learner launches a course and the video refuses to play. Others are harder to see. Like when the internet connection that learner is using gets bogged down and the course never shows up.

Of all of the things that need to go right (or can go wrong), it may seem like some of them are more critical than others, but this is not the case. Like the weakest link of a chain, you can get 90% of your content system right….and lose out in the end. And to the learner the cause of the failure doesn’t matter. Regardless of the cause, the end result is still the same. A frustrated learner. To the learner, only one thing matters. When she launches the course it either works or it does not.

If it does not work, well then….Game over.

To get a handle on what can go right or wrong, think of your  as an ordinary garden hose. On one end is a spigot which is delivering water to the input side of the hose. Then there is the hose itself which transports the water all the way along its fifty foot length. And finally there is the nozzle, or output side which delivers the water on target. One part starts the water, one transfers it, and one delivers it. Every part plays an essential role in achieving but a single outcome; delivering life giving water to your garden.

Choke off the water supply, drill holes in the hose, or use a rusty old nozzle and you’ve got a problem. No water. And, from the standpoint of the Gardner it doesn’t matter why no water is coming out. It only matters that nothing is happening. The only thing that will make it right is when you see that constant stream of cool clear water.

In web based training, your job is to keep the WBT streaming; to ensure the learner gets her WBT course.

Start – Transfer – Deliver

And if she doesn’t get it, to quickly find which part is the problem and fix it. And the only way to do that is to move heaven and earth to ensure that each part of your WBT eco-system is functioning as needed to get the job done.

So let’s break it down into its parts and go over what you can do to build and maintain a bullet proof infrastructure.

Keeping with the water hose analogy, let’s begin with the spigot side where the flow of water begins. This content start point is the course itself and the computer server environment that hosts it.

The course itself can be created in any quality content authoring tool capable of publishing SCORM and/or AICC compliant content. But there are a few key things to look for and test to make certain the course works.

First is the file size of the course itself. This is the number you see when you look (in Windows Explorer for example) at the zip file after you have published your course. The size of your course is going to affect everything downstream because it tells you just how much “water” you are trying to pipe down the hose! In fact, most LMS’s have a maximum file restrictor built in. If the file size of your zip file is 200 megabytes and your LMS has a restriction at 150 megabytes…well as you can see, plans will have to be made.

Second is the type of video or audio files used in the course. If your course has animation, movies, or audio, it is important to know what was used to create it. Is, for example, your animation produced in Flash or Shockwave? This can make a big difference if your learners don’t have the right software installed to view the course or if the LMS is set to accept the other kind of file.

Third is the server environment hosting your courses. You want to be sure you have the horsepower and set up you need. Speak frankly with your network administrator about your content needs. Discuss how many courses you will have, their file size, and the kinds of audio/video files they will contain. Go over how they will be backed up and how often they will be updated or replaced. Plan for how many learners will be consuming the courses, how many concurrently, and where, when, and at what time of day they will consume them.

A successful SCORM/AICC experience starts at the beginning. With the courses themselves and how they are hosted on a server to be available for your learners. Just like a clogged or broken water spigot, if the course doesn’t get a good start, all of the fixes made “downstream” will do little good. Be certain to carefully plan and execute this first essential component of a successful WBT Content system.

Next time: “The Hose”, getting e-learning from A to B!

Benefits of Skills-Centric Learning Management Systems (LMS)

EMPLOYEE BENEFITS
Employees benefit by a skills management system because they’re provided with:
• A better understanding of quality proficiency related to their jobs
• A clear view of what skills and skill gaps they currently have
• A learning and development plan that takes into account their job-based skills requirements
• A record of their learning and development achievements
• Recognition of their skills and opportunities to use them in other assignments in the organization

MANAGEMENT BENEFITS
Through skills management, managers are presented with:
• A clear picture of the skill requirements of their employees
• An understanding of their employees’ skills strengths and weaknesses
• An informed basis for career development planning discussions
• Ability to develop prescriptive learning and development plans
• A facility to identify subject matter experts for assignment-based work

EXECUTIVE BENEFITS
Executives need to know that their organization has the skills to fulfill business strategy. A well-implemented skill and learning management system provides:
• A view of the capability of the organization
• Proof that the organization is meeting regulatory requirements
• Learning and development plans that are aligned with business strategy

Non Profit Oraganizations Have Training Needs, Too!

For non profit organizations, training and education are both important elements. Without them, these organizations could not provide for the communities around them. But many non profits have fixed or small budgets and have to be financially conscious. Adopting an LMS is a great investment that will continue to provide for the organization in the future.

During times of budget cuts, training and communications are definitely not the ideal places to decrease spending. Investing time and money in the training of employees and other internal processes has been proven to lead to higher profits and growth in the organization.

Non-profit organizations also have a great need for maximum work output with minimal employee input and GyrusAim helps provide that. Our cost efficient solution, with low cost installation and licensing, helps non-profits of all kinds get the most for their investment. Users can also sell their content using eCommerce capability to generate revenue for their non-profit.

We believe that non-profits should be able to enjoy the same advantages of an LMS as large businesses, which is why our cost efficient and effective LMS solution is best for non-profit organizations who want the “most bang for their buck.”

While the advantages for non-profits using an LMS are endless, we’d like to highlight a few key areas where organizations see growth after choosing GyrusAim. With various reports and tools for tracking training and performance, internal management remains constant and effective. Our LMS also ensures accountability for results.
GyrusAim is also extremely scalable. Whether you’re a large or small non-profit, it can grow with you as you grow. If you’ve got international members, GyrusAim can be translated into over 25 languages. There are no speed bumps or road blocks, just an easy-to-use, customizable LMS to help drive you to success from the inside out (literally).

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